Our Policies & Regulations
Privacy Policy
Vixen Dance & Fitness is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, store, and protect the personal data of our students, parents/guardians, and staff in accordance with the UK GDPR and Data Protection Act 2018.
How does Vixen Dance & Fitness collect my information?
1.We may collect your personal information in the following ways:
• Through online or paper enrolment forms.
• Verbally, either in person or via telephone.
• Via email communication.
• Through our social media platforms.
• Via our website.
• When you make a booking, join a class, or attend an event.
What type of information do you collect?
2. The personal information we collect may include:
• Full name.
• Date of birth and/or age.
• Gender.
• Email address.
• Home address.
• Telephone number(s).
• Emergency contact details.
• Bank details (e.g., account number, sort code, or debit/credit card information).
• Health and/or disability information relevant to your participation.
• Photographic or video consent where provided.
We collect this information to ensure we can provide our services safely and effectively.
Why do you need to collect this data?
3.We process your data for the following purposes:
• To obtain necessary consent (e.g., enrolment, medical permissions, or photographic consent).
• To comply with legal obligations (e.g., safeguarding or financial record-keeping).
• For health and safety reasons, such as understanding medical conditions to ensure safe participation.
How is my information I give you used?
4.Your information is used to:
• Process enrolments into classes or events.
• Manage product or service orders.
• Notify you of changes to classes, services, or products.
• Handle enquiries or complaints.
• Send communications, including emergency notifications.
• Provide necessary updates regarding events or schedules.
• Comply with legal or safety obligations.
How long is my information kept?
5.We will retain your personal information for as long as necessary to fulfil the purposes outlined in this policy, including:
• Meeting our legal obligations.
• Retaining records for health and safety purposes.
• Maintaining enrolment and financial records as required by UK law.
Data will be securely destroyed or anonymised when it is no longer needed.
Who has access to the information that I give you?
6.Bella Statton, owner of Vixen Dance & Fitness, is the primary data controller and is responsible for safeguarding your personal data.
• We will not sell, rent, or share your information with third parties without your consent, except as required by law or for essential business purposes (e.g., sharing necessary information with examination boards or third-party service providers like GoCardless).
Social Media Platforms
7.If you interact with Vixen Dance & Fitness on social media platforms such as Facebook, Instagram, TikTok:
• Your personal data is also subject to the terms and conditions of the relevant platform. Please review their privacy policies.
• Any information obtained through direct messages remains within the platform unless you provide explicit consent to share it elsewhere (e.g., contact details to continue communication offline).
• Social media may be used to share updates, events, and promotions with your consent.
Cookies
8.Our website may use cookies to enhance your experience. Cookies are small data files stored on your device that allow websites to recognise you. You can disable cookies through your browser settings, although this may affect certain website features.
9.You have the following rights regarding your personal data:
• Access: You can request access to the personal data we hold about you or your child.
• Correction: You can request corrections to any inaccurate or incomplete data.
• Erasure: You can request the deletion of your data, subject to legal obligations.
• Restriction: You can ask us to restrict the processing of your data under certain circumstances.
• Objection: You can object to how we use your data, particularly for marketing purposes.
• Data Portability: You can request a copy of your data in a portable format.
To exercise any of these rights, please contact Bella Reid. Requests will be processed within one month as required by law.
Choices and Individual Privacy Rights
Children
10.We take the privacy of children very seriously. Personal data relating to children will only be collected with the consent of a legal parent or guardian. This includes medical and emergency contact details for health and safety purposes. All data is securely stored and accessed only by authorised individuals
Security of your Information
11.We take appropriate technical and organisational measures to safeguard your data against unauthorised access, loss, or misuse. These measures include:
• Secure storage of physical and electronic data.
• Limited access to personal data by authorised personnel only.
• Regular review of data protection practices
Changes to this Privacy Policy
12.We may update this Privacy Policy from time to time to reflect legal or regulatory changes. Any updates will be communicated via our website or other appropriate means.
Changes to this Privacy Policy
13.If you have any questions or concerns about this Privacy Policy or your personal data, please contact:
Bella Statton
Email: Vixendanceandfitness@outlook.com